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About company departments

Creating subaccounts automatically

Setting up controlling ledger accounts and subaccounts

Important!  

  • You cannot create subsidiary accounts for accounts receivable, accounts payable, or equipment.
  • If you transfer an account balance to a new controlling account with subsidiary accounts, do not delete the original ledger account. The original account is necessary to maintain a complete audit trail through the current fiscal year.
  • If departments are set up during the fiscal year, departmental income statements will not include non-departmentalized transactions.

To set up a controlling ledger account and subaccounts:

  1. Open 1-7 General Ledger Accounts.
  2. Using the data control, select the ledger account.
  3. In the Subsidiary list, click 1-Subaccounts or 2-Departments.
  4. On the File menu, click Save, and then recall the ledger account.
  5. On the Options menu, click Subaccount.
  6. In the Subsidiary Accounts window, do the following to manually create a subaccount:
    1. In the data control box, enter the subsidiary account or department number.
    2. In the Short Name box, enter the short name.
    3. In the Long Name box, enter the short name.
    4. Click File > Save.
  7. Repeat step 6 for each subsidiary account to be located under the controlling account.

Tips:  

  • You can automatically create subaccounts for jobs that are using the WIP posting feature.How?
  • To create a new ledger account, enter the account number in the data control box.